Monthly reconciliation
Bank and card transactions categorized and matched to statements, so the numbers can be trusted.
01 — Who it’s for
For owners whose books are months behind
The receipts are in a shoebox, the bank feed hasn’t been matched since March, and you only find out who owes you money when cash runs short. Your tax preparer keeps asking for numbers you don’t have.
Books Essentials keeps QuickBooks Online or Xero reconciled every month and sends a profit-and-loss statement and balance sheet with a short note on what changed. Books Plus also sends invoices, logs bills and follows up on overdue payments. If you’re behind, a catch-up brings the books current first. Clinics and practices: at launch, bookkeeping excludes patient health information.
02 — What you get
What the monthly work covers
P&L with a plain-English note
Profit and loss and balance sheet by the 10th business day, with a short note on what moved and why.
Getting paid (Plus)
Invoices sent, reminders on overdue invoices, and one list of who owes you and who you owe.
Year-end package
Clean books and the reports your CPA or tax preparer asks for, ready after year end.
Catch-up
Months of unmatched transactions cleaned up to current, quoted in writing before work starts.
Your software, your data
Works in QuickBooks Online or Xero in your name. You keep full access, and the books stay yours.
03 — Packages and prices
Packages, limits and turnaround
Monthly
Books Essentials
$295/mo
- Categorization
- Bank and card reconciliation
- Monthly profit and loss and balance sheet
- Year-end package for your CPA or tax preparer
- Limits
- Up to 100 transactions a month, 2 accounts
- Turnaround
- Books closed by the 10th business day
Monthly
Books Plus
$495/mo
- Everything in Books Essentials
- Invoices sent and overdue-invoice reminders
- Bills logged
- Receivables and payables follow-up list
- Month-end close checklist
- Limits
- Up to 300 transactions a month, 5 accounts
- Turnaround
- Books closed by the 10th business day
One-off
Catch-up
$175per month behind
- Clean-up to current
- Limits
- At Essentials volume, quoted in writing
- Turnaround
- Agreed in writing
No tax filing or tax advice. Payroll isn’t included. You pay for QuickBooks Online or Xero directly. Back Office bundle: Books Essentials, Inbox Care and one Workflow Fix for $675 a month, Workflow Fix included, with a 6-month minimum.
Prices in US dollars. Fixed packages under $1,000 are paid upfront; from $1,000 it is 50% to start and 50% on delivery. Monthly plans are billed in advance on the 1st, with 30 days’ notice to cancel and no long contract. Every limit is written into your proposal, unused allowance doesn’t roll over, and work beyond a limit is offered as an upgrade or quoted at $95 an hour in 30-minute blocks before it starts.
Founding terms, until 31 January 2027
The first five paying clients get 50% off the first month of one monthly plan, or 15% off one fixed package. After delivery you're asked for a short debrief and an optional case study that you approve before anything is published. The discount stands if you say no.
04 — How it works
From shoebox to monthly close
Brief
Tell us which software you use, how many accounts, roughly how many transactions a month, and how far behind you are.
Propose
You get a written proposal with the plan, any catch-up quote, price and roles. Access is granted in your own accounts, never by emailing passwords.
Make
Each month transactions are categorized and reconciled, questions are batched into one list for you, and the month is closed.
Deliver
Statements and a plain-English note by the 10th business day, and the year-end package after year end. Cancel with 30 days’ notice.
05 — Specialist roles
The line-up for this work
- Bookkeeper & ControllerReconciles accounts, closes each month and checks the statements.
- Accounts Payable SpecialistLogs bills and keeps the payables list current (Books Plus).
- Finance TrackerTracks receivables and follows up on overdue invoices.
- Tax StrategistAssembles the year-end package for your tax preparer only. No tax advice or filing.
Your proposal names the roles for your actual brief, coordinated by an Engagement Lead, and the founder stays your single point of contact.
06 — Questions
Straight answers
Do you file taxes or give tax advice?
No. No tax filing or tax advice. The year-end package is prepared for your CPA or tax preparer, who files your returns and advises you.
QuickBooks or Xero?
Either, in an account in your name that you pay for directly. If you use something else, say so in your brief.
We’re a clinic. Is patient information handled?
Not at launch. For clinics and practices, bookkeeping covers the business finances only and excludes patient health information. Records shared for bookkeeping shouldn’t include patient names, diagnoses or treatment details.
Is payroll included?
No. Payroll stays with your payroll provider, and its totals are recorded in the books.
What if I go over 100 transactions a month?
You’re offered Books Plus, or the extra work is quoted at $95 an hour in 30-minute blocks before it starts. Unused volume doesn’t roll over.
How far behind can I be?
Any amount. Catch-up is $175 per month behind at Essentials volume, quoted in writing before work starts.